Your entire rental business, run from one place.
Keylio keeps your STR bookings, LTR leases, expenses, receipts, and documents in one place - organized by property, backed by receipts, and ready for your accountant before the year-end scramble starts. No more spreadsheets, scattered inboxes, or tax-time catch-up.
Works with your existing platforms
Built for owners and the people who manage for with them
Whether you run everything yourself or coordinate with a property manager - Keylio works the way you do.
PROPERTY OWNERS
One place for your entire portfolio
Whether you rent on Airbnb, hold long-term tenants, or both - track every booking, lease, expense, and document without switching between tools.
PROPERTY MANAGERS & CONCIERGES
Manage on behalf of owners, transparently
Get invited to properties you manage. Share live financials, maintenance logs, and documents with owners - without email threads or manual reporting.
OWNER + MANAGER COLLABORATION
Everyone who touches your property, working from the same data.
Invite your property manager, concierge, or accountant to your Keylio workspace. They see what they need. You stay in control. No more chasing updates, reconciling spreadsheets, or wondering what happened while you were away.
Role-based access
Managers see operations. Owners see everything.
Live shared visibility
Financials, expenses, and maintenance - updated in real time.
Shared document store
Leases, contracts, and receipts tied to the right property and visible to the right people.
Both connected. Both working from the same source of truth.
Short-Term rentals (STR) + Long-Term rentals (LTR), unified by design
Stop managing STR and LTR in separate spreadsheets and separate tools. Keylio gives you one ledger, one calendar, and one document store - so your books are clean and your records are always in sync.
One Unified Ledger
STR booking income and LTR rent payments tracked in the same place, with consistent categories across both property types. No reconciliation. No switching tools. One number your accountant can actually use.
One Calendar
STR availability and LTR lease periods side by side. See every property, every booking, and every tenancy in a single view - so nothing gets double-booked and nothing gets missed.
Workflows That Adapt
Short-term turnovers and long-term lease renewals run on different rhythms. Keylio handles both - inspections, tasks, contracts, and reminders - without forcing you to manage them in separate systems.
Everything in one place, always audit-ready
Every tool you need to run STR and LTR properties - and share the work with whoever helps you manage them.
Capture every expense automatically
Photograph receipts on the spot. Keylio categorizes and stores them against the right property - STR or LTR - so nothing falls through at tax time.
Unified income across all rental types
STR booking revenue and LTR rent payments in one ledger. No manual reconciliation, no switching between dashboards.
Track maintenance and operations
Log issues, assign tasks, and record resolutions. Owners and managers see the same maintenance history - no more chasing updates by text.
Depreciation and deductions, handled
Maintain depreciation schedules and flag deductions year-round so your accountant gets clean numbers, not a shoebox of receipts.
Leases, contracts, and e-signatures
Generate long-term lease agreements and short-term rental contracts from templates. Send for e-signature and store signed documents against the property. Everything in one place for owners and managers to access.
Want to see the detail behind a specific feature?
Each page covers one real operational problem: tracking expenses by property, capturing receipts before they disappear, reconciling Airbnb and VRBO payouts, organizing documents, or running short-term and long-term rentals without splitting the back office in two.
Capture expenses on the go - before they disappear
Use your phone to capture tax documentation on the spot and prevent lost deductions.
How It Works
A real workflow - for owners, managers, and everyone in between.
Connect your properties
Add your STR listings and LTR units in one place. Keylio treats every property type the same - one system, regardless of how it is rented.
Invite your team
Add your property manager, concierge, or accountant. Assign what they can see and do. They get their own access - you stay in control.
Track everything together
Bookings, rent payments, expenses, receipts, maintenance, and documents all flow into the same record. STR income and LTR rent sit side by side in one ledger.
Pull reports, hand off to your accountant
Generate tax-ready financial reports on demand. Your accountant gets clean records with expenses, receipts, and revenue already organized. No year-end scrambling, no follow-up questions.
Built for tax season - and the audit that comes after
One clean export for your accountant
Send your CPA a structured, categorized record of every transaction - no spreadsheet cleanup required.
Receipt-backed records year-round
Every expense has a receipt attached. Every deduction is documented before tax season starts.
Audit-ready at any point
Searchable, timestamped records mean you can pull documentation on demand - not scramble when it matters.
No more back-and-forth with your accountant
Clean categorization and complete records mean fewer questions, fewer clarifications, and a faster close.
Simple, Transparent Pricing
All plans support STR and LTR. Add your team on Premium and above.
Running properties with a manager or concierge? Collaboration tools - shared access, role permissions, and live owner visibility - are available from the Premium (Solo) plan and above.
Free
1 property
- Works for STR and Long-Term
- Manual expense/revenue tracking
- Task reminders
- Booking calendar sync (.ics for Airbnb/Vrbo)
Premium (Solo)
based on 12 month plan
1 property
- Everything in Free
- 100MB document storage
- Excel export
- Team access: Invite managers, concierges, and accountants - each with their own role and permissions
- MCP Server for Agentic integration
- Priority support
- 10x AI credits
Premium (Plus)
based on 12 month plan
2 - 5 properties
- Everything in Solo
- Up to 5 properties
- 1GB document storage
- Contracts with integrated e-signatures (STR & long-term)
- Multi currency support
- Schedule E tax reporting (coming soon)
Business / Power User
6+ properties
- Everything in Plus
- Unlimited property tracking
- Bulk import/export
- Multi-user support
- Custom tiers and SLAs
Includes full multi-owner and multi-manager org-level access.
What rental operators say about Keylio
“I used to run my Airbnb and my long-term rental in two completely separate spreadsheets. Keylio killed both of them. Everything is in one place and my accountant stops asking questions at tax time.”
Sarah M.
Property Owner - STR + LTR portfolio
“I manage six properties for three different owners. Being able to give each owner a live view of their own financials and maintenance - without building reports manually - has changed how I work.”
David J.
Property Manager
“The depreciation tracking alone saved me hours with my CPA. And having leases and rental agreements in the same system as the financials means nothing gets lost.”
Lisa C.
Investor - multi-property LTR portfolio
One platform for your entire rental business.
Whether you own, manage, or both - Keylio keeps everything in one place, year-round.