Other tools
Template → Generate PDF → Email → Done
The contract exists somewhere. Whether it's signed, where it's stored, and whether you can find it later is your problem.
Rental agreement and lease generation for property managers
Your rental agreement, ready before the guest finishes booking.
Keylio pulls guest names, dates, rates, and property details directly from the booking or lease record, generates a ready-to-sign agreement, sends it through a built-in legally binding e-signature workflow, and automatically stores the signed document with the booking. No manual editing, no PDF exports, and no additional e-signature subscription required.
Works with your existing DOCX templatesPre-fills from booking, guest, and property recordsSends for e-signature without leaving KeylioSigned contract stored and linked to booking automatically
The current reality
A guest books a two-week stay. You open last year's Word template, update the dates, swap in the guest name, fix the nightly rate, add the deposit amount, export a PDF, attach it to an email, and send it off. Three days later you follow up because they still haven't signed. They say they never got it. You resend. The signed copy eventually lands in your Downloads folder, where it lives until you desperately need it six months later during a dispute and can't find it. That's the rental agreement workflow for most independent property managers today - and every single step is manual.
How Keylio is different
Not just contract generation. Contract lifecycle tied to the booking.
Keylio
Booking → Generate contract → Sign → Store → Linked to booking forever
Booking
Generate contract
Sign
Store
Linked to booking
The signed contract is linked to the booking record the moment it's executed. Find it from the booking. Find it from the Contracts page. Find it during a dispute, a tax audit, or a lease renewal. It's always exactly where it should be.
This isn't a document tool bolted onto a property management platform. The contract is a first-class record in Keylio - generated from structured data, executed through an integrated e-sign workflow, and stored with the full context of the booking it belongs to.
Five steps. No Word documents.
How it works
Step 1
Upload your template once
Upload any DOCX rental agreement or lease template you're already using. Keylio accepts standard merge fields. STR agreements, long-term leases, property management agreements, house rules addendums - upload as many templates as you need, assigned to specific properties or available globally.
Step 2
Select property and template
When a booking is confirmed, open the contract wizard. Select the property and the template you want to use. Keylio pre-fills every field it can from the booking, guest, and property records: guest name, address, check-in and check-out dates, nightly rate, total amount, deposit, property details.
Step 3
Review and generate
You see every field before generating. Complete any fields that couldn't be pulled automatically, review the populated data, and generate the PDF. No downloading. No editing. No re-uploading.
Step 4
Send for e-signature
Keylio collects signer information from the structured records - or you specify it directly. Send the contract for signature through the integrated e-sign workflow. Guest signs. You countersign. Done.
Step 5
Signed and stored automatically
The executed PDF is stored and linked to the booking or lease record it was generated from. Accessible from the booking. Accessible from the Contracts page. Accessible whenever you need it.
What this looks like in practice
It's Thursday afternoon. A guest has confirmed a two-week August booking at your coastal property. Normally, this is where the contract friction starts.
With Keylio, you open the booking record, click Generate Contract, select your standard STR rental agreement template, and confirm the pre-filled fields: guest name pulled from the reservation, dates from the booking, nightly rate and total from the pricing record, property address from the property profile. You generate the PDF, review it in 30 seconds, and send it for signature. The guest signs on their phone. You countersign. The executed contract is stored and linked to the booking before you've finished your coffee.
Six months later, when the guest disputes a damage charge and you need the signed agreement, you open the booking record and it's right there.
Works for every agreement type
- Short-term rental agreement (STR)
- Vacation rental contract
- Long-term residential lease (LTR)
- Property management agreement
- House rules addendum
- Any other DOCX template you're using today
FAQ
Can I use my existing rental agreement template?
Yes. Keylio accepts any DOCX template you're already using. Upload it once, map the merge fields to your booking, guest, and property data, and it's ready to use across all relevant properties. If you've been using the same agreement for five years, you don't need to change it.
Does Keylio support long-term leases as well as short-term rentals?
Yes. Contract generation works for both STR and LTR workflows. For long-term leases, contracts can be linked to the lease record rather than a booking, and accessed from either the Contracts page or the lease directly.
Can I have different templates for different properties?
Yes. You can upload multiple templates and assign them to specific properties, or make a template available globally across all your properties. When you generate a contract, you select which template to use.
What happens after the contract is signed?
The signed PDF is stored automatically and linked to the booking or lease it was generated from. You can access it from the Contracts page, from the booking record, or from the guest file. It stays linked for the life of the record.
Can I upload contracts that were signed outside Keylio?
Yes. If you have existing signed agreements - scanned leases, externally executed contracts, legacy documents - you can upload them directly into the Contracts section. They're stored in the same repository and linked to the relevant booking or lease.
Does the contract have to be sent for e-signature through Keylio?
E-signature is integrated but the upload path means you can execute a contract outside Keylio and upload the signed PDF if needed. For new contracts generated in Keylio, the e-sign workflow is the recommended path - it keeps everything in one place and stores the executed version automatically.
What data does Keylio pull into the contract automatically?
Keylio merges from structured records: guest name and contact details from the guest record, property name and address from the property profile, check-in and check-out dates and rates from the booking. Any field your template requires that can be sourced from these records will be pre-filled. Fields that can't be sourced automatically are flagged for manual completion before generation.
Related feature pages
Keylio works best when expenses, receipts, booking revenue, and documents live in the same operating system. Use these related pages to see the adjacent workflow.
Document management
Rental operators do not just need file storage. They need documents tied to the right property, with lease agreements and tenant records in one place, guest files organized by booking, and receipts that connect back to expenses rather than living in a separate folder. Keylio gives each property its own document workspace with folder structure, smart views, and bulk file actions built around how rental operations actually work.
Document managementStop editing rental agreements by hand.
Upload your existing template and send your first contract for signature in under five minutes.
Works with any DOCX template. No new agreement to write.