Receipt capture for landlords and STR owners
Receipts from cleaners, contractors, supply runs, and utility top-ups arrive in formats that make record-keeping easy to defer and hard to reconstruct. Keylio lets you upload a receipt against a property, extract the key fields with AI-assisted processing, and connect it to an expense record - so the documentation is in place before you forget which property the repair was for.
Receipts usually go missing long before tax season. They get saved to a phone camera roll, forwarded to an email folder nobody checks, left in a vendor portal, or uploaded to generic cloud storage without ever becoming part of the accounting record for the property they belong to.
Receipt capture in Keylio is tied directly to expenses, property context, and document storage. Upload a receipt, let Keylio extract the key fields, and decide whether to attach it to an existing expense or create a new one - without re-entering the same information twice.
Step 1
Receipts can be uploaded directly inside Keylio and stored against the right property instead of being left in a personal camera roll or email folder. Capture happens in the moment - the bookkeeping follows automatically.
Step 2
Keylio supports AI-assisted receipt processing that can populate vendor name, amount, tax amount, currency, invoice number, transaction date, and paid date. You review the extracted fields, correct anything that needs adjusting, and confirm - rather than typing everything from scratch.
Step 3
Once the receipt is in Keylio, attach it to an existing expense record or create a new expense directly from the receipt review screen. The receipt and the expense stay connected from that point forward.
The receipt processing workflow in Keylio extracts vendor details and amounts, then lets you attach the receipt to an existing expense or create a new one - keeping the documentation and the bookkeeping record in the same place.
Screenshot placeholder
Placeholder for the receipt review flow that shows uploaded vendor receipts, extracted amounts, invoice numbers, and the action to create or attach an expense inside Keylio.
Yes. Keylio supports uploading a receipt first and linking it to an expense later. This is useful when you need to capture documentation on the spot - at a hardware store, after a contractor visit, or when a vendor emails an invoice - and want to handle the bookkeeping side afterward.
Keylio's AI-assisted extraction can populate vendor name, amount, tax amount, currency, invoice number, transaction date, and paid date. You review all extracted values before confirming, and manual corrections always override the AI output.
Yes. After reviewing a receipt, you can create a new expense directly from the receipt flow without re-entering the vendor, amount, or date. The receipt attaches to the new expense automatically.
Yes. Every extracted field is editable before you confirm. If the AI misreads an amount or vendor name, you correct it in the same review screen. Manual values always take precedence.
Phone photos preserve the image but not the context. They are not tied to a property, not linked to an expense record, and not searchable by vendor or amount. When your accountant asks for documentation on a specific repair six months later, a camera roll is not an audit trail. Keylio keeps the receipt attached to the expense, the property, and the date from the moment of capture.
When an expense has a receipt attached in Keylio, the supporting documentation is already in the right place if your accountant asks a question or a deduction is challenged. You are not reconstructing a paper trail from a phone folder months after the transaction happened.
Keylio works best when expenses, receipts, booking revenue, and documents live in the same operating system. Use these related pages to see the adjacent workflow.
Most rental operators lose track of expenses the same way: the receipt goes into a phone photo, the vendor gets paid, and three months later nobody can remember which property the repair was for. Keylio keeps every expense tied to the property it belongs to, backed by the receipt that supports it, and categorized consistently so your accountant gets a clean ledger instead of a shoebox. The same workflow covers Airbnb rentals, long-term leases, and mixed portfolios.
Expense trackingRental operators do not just need file storage. They need documents tied to the right property, with lease agreements and tenant records in one place, guest files organized by booking, and receipts that connect back to expenses rather than living in a separate folder. Keylio gives each property its own document workspace with folder structure, smart views, and bulk file actions built around how rental operations actually work.
Document managementUse Keylio to collect rental receipts in the same system where the expense will be reviewed, categorized, and handed off to your accountant. Free to start, no credit card required.